By-Laws
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BY-LAWS OF NOT-FOR-PROFIT CORPORATION
BY-LAWS OF DEEPLY ROOTED A NOT-FOR- PROFIT CORPORATION CHURCH
Article I Organization:
The name of the organization shall be Deeply Rooted. The organization may at its leisure by a vote of the membership body change its name.
Article II Purposes:
The association is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the internal revenue code or any future tax code. The following are the purposes for which this organization has been organized: to provide an area where members of the pagan community can congregate free of harassment, persecution, or repercussion abiding by the tenet of "an' it harm none, do as thou wilt.” To provide a centralized place for the greater pagan community to connect, network; experience spiritual community as well as a source of reference for essential pagan rites of passage (wiccaning, handfasting, wailing, coming of age, croning, and spiritual counseling). To assist in dispelling myths and misconceptions about paganism within the general community as well as the media.
Article III Membership
Membership in this organization shall be open to all who meet the following criteria: adhere to the basic participles of Deeply Rooted. Pay membership dues of $20 (twenty dollars) per year. Membership entitles the individual to a quarterly published newsletter, as well as clergy assisted pagan rites of passage.
Article IV Meetings
The annual membership meeting of this organization shall be held on the Sunday before Imbolc (traditionally recognized as February 1) each and every year except if such day be a legal holiday, then and in that event, the board of directors shall fix the day, but it shall not be more than 2 (two) weeks from the day fixed by these by-laws. The secretary shall cause to be mailed to every member in good standing at his/her address as it appears in the membership roll book in this organization a notice telling the time and place of such annual meeting. Regular meetings of this organization shall be held on the property of Deeply Rooted near Athens, Wisconsin.
Article V Voting
At all meetings except the election of officers and members, all votes shall be by voice. For elections of officers, ballots shall be provided and there shall not appear anyplace on such ballot that might tend to indicate the person who cast such ballot. At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors. At all votes by ballot the Chairman of such meeting shall, prior to the commencement of balloting, appoint a community of 3 (three) who shall act as "inspectors of election" and who shall, at the conclusion of such balloting, certify in writing to the chairman the results and the certified copy shall be physically affixed in the minute book of the minutes of that meeting. No inspector of elections shall be a candidate for office or shall be personally interested in the question voted upon.
Article VI Order of business for counsel board meetings:
Roll call. Reading of minutes of the preceding meeting. Reports of committees. Reports of officers. Old and unfinished business. New business. Adjournments.
Article VII Board of Directors
The business of this organization shall be managed by a board of directors consisting of not less than 5 (five) and not more than 9 (nine) members. At least 3 (three) of the directors elected shall be residents of the state of Wisconsin and a citizen of the United States. The directors to be chosen for the ensuing year shall be chosen at the end of meeting of this organization in the same manner and style as the officers of this organization and they shall serve for a term of 1 (one) year. The board of directors shall have the control of the affair and business of this organization. Such board of directors shall only act in the name of the organization when it shall be regularly convened after due notice to all of the directors of such meeting. 100% (one hundred percent) of the members of the board of directors shall constitute a quorum unless: 1. A board member makes a statement to 2 (two) or more board members previous to said meeting explicitly stating that they will not be attending a meeting or; 2. A member is sick or unable to attend. There shall be no quorum if any member is unaccounted for to the satisfaction of all other board members. If, in the case where there are 3 (three) or more members that cannot attend, the meeting shall be postponed. The meetings of the board of directors shall be held regularly on or near the solstices and equinoxes (quarterly). Each director shall have one vote and proxy may not do such voting. The board of directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary. If a board member should relinquish his or her duties as a board member during their term the spot on the board of directors shall be filled by the consensus of the remaining members of the board of directors for the balance of the year. The board of directors shall select from one of their members a secretary responsible for the taking of the minutes. The board of directors shall adopt such for this hearing, as it may in its discretion consider necessary for the best interests of the organization.
Article VIII Officers
The initial officers of the organization shall be as follows: President; Vice President; Secretary; Treasurer: these titles shall be in name only and shall infer no additional of special powers or influence. The secretary shall keep the minutes and records of the organization in appropriate books as well as to file any certificate required by any statute, federal or state. He or she shall be responsible to give and serve all notices to members of this organization. He or she shall be the official custodian of the records and seal of this organization. He or she shall assist in the presentation to the membership at any meetings any communication addressed to him or her as secretary of the organization. The treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He or she shall operate at his or her discretion as long as the monetary exchange is required that exceeds $200 (two hundred dollars); the treasurer shall immediately seek the approval of the full board of directors. It is expected that the treasurer keep meticulous records of all financial matter entrusted to his or her care and be able to present said records at any and all board meetings. The treasurer is also responsible for advising the board on all matters concerning the legality and fiscal soundness of all financial investments and expenditures. He or she must be one of the officers who shall sign checks or drafts of the organization. No special fund may be set aside that shall make it unnecessary for the treasurer to sign the checks issued upon it. He or she shall exercise all duties incident to the office of treasurer. Officers shall by virtue of their office be members of the board of directors. No officer shall for reason of his office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.
Article IX Salaries:
The board of directors shall hire and fix the compensation of any and all employees, which they in their discretion may determine to be necessary for the conduct of the business of the organization.
Article X Committees:
All committees and sub-board/councils of this organization shall be appointed and/or approved by the board of directors and their term of office shall be determined on a case-by-case basis as new sub-boards and councils are created. There shall be a clerical council that deals exclusively with the ritual and spiritual aspects of deeply rooted. The clerical council shall draft its own by-laws to be reviewed and approved by the board of directors at which time additional provisos shall be added.
Article XI Dues:
The dues of this organization shall be $20 (twenty dollars) per annum and shall be payable whenever the individual wishes to begin membership. Membership begins when the dues are received and the secretary enters the individual's name onto the membership roles.
Article XII Dissolution:
Upon dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction of the county in which the principal office of the association is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
Article XIII Amendments: These by-laws may be altered, amended, repealed or added to by an affirmative vote of the consensus of the existing board members, with the exception of Article XIII.
Article XIV: Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (a) (3) of the internal revenue code or the corresponding provision of any future federal tax code, or (b) by an association, contributions to which are deductible under section 170 (c) (2) of the internal revenue code or the corresponding provision of any future federal tax code.
Amendments to By-laws of Deeply Rooted, a non-profit corporation church
Article III of the By-laws of the Corporation are amended to read in its entirety as set forth below:
Article III Membership:
Membership in this organization shall be open to all who meet the following criteria: adhere to the basic principles of Deeply Rooted and pay membership dues of $25 (twenty five dollars) per year to expire October 31st. The membership year runs from November 1st to the following October 31st. Membership entitles the individual to a quarterly newsletter, as well as clergy assisted pagan rites of passage.
Article IV of the by-laws of the corporation are amended to read in its entirety as set forth below:
Article IV Meetings:
The annual membership meeting of this organization shall be held on the Sunday before Imbolc (traditionally recognized as February 1) each and every year except if such a day be a legal holiday, then and in that event, the board of directors shall fix the day, but it shall not be more than 2 (two) weeks from the day fixed by these bylaws. The secretary shall notify members in good standing of the time and place of each meeting at least 1 (one) week ahead of time unless deemed an emergency meeting. Emergency meetings can be held without notification. Regular meetings of this organization shall be held on the property of Deeply Rooted near Athens, Wisconsin.
Article VII of the by-laws of the corporation are amended to read in its entirety as set forth below:
Article VII Board of Directors:
A board of directors consisting of seven members shall manage the business of this organization. At least 3 (three) of the directors elected must be residents of the state of Wisconsin and citizens of the United States. At least one of the directors shall be a caretaker of Deeply Rooted.
VII (A.) The board of directors shall have the control of the affair and business of this organization. Such board of directors shall only act in the name of the organization when it shall be regularly convened after due notice to all of the directors of such meeting. The meetings of the board of directors shall be at least quarterly. The board of directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary. The board of directors shall adopt such for this hearing, as it may in its discretion consider necessary for the best interests of the organization.
VII (B.) The directors to be chosen for the ensuing year shall be chosen at the end of meeting of this organization in the same manner and style as the officers of this organization and they shall serve for a term of 1 (one) year. If a board member should relinquish his or her duties as a board member during their term, the spot on the board of directors shall be filled by the consensus of the remaining members of the board of directors of the balance of the year.
VII (C). A quorum shall consist of 5 members of the board of directors, 1 of who can be represented by a proxy (identified in writing by the absent director). This proxy must be a paid member of Deeply Rooted. The absent director shall contact at least two other directors prior to the meeting that a proxy will be sent. There shall be no quorum if any member is unaccounted for to the satisfaction of all other board members.
Article VIII of the by-laws of the corporation are amended to read in its entirety as set forth below:
Article VIII Officers:
The officers of the organization must be nominated and chosen by the current board of directors. The officers shall be as follows: President, Vice President, Secretary, Treasurer and Caretaker Treasurer. These titles shall be in name only and shall infer no additional special powers or influence. Titles shall be given by vote of the board of directors at the first board meeting of the year. Officers must by virtue of their offices be members of the board of directors. No officer or director shall for reason of his office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.
VIII (A.) The secretary shall keep the minutes and records of the organization in appropriate books as well as to file any certificate required by any statue, federal or state. He or she shall be responsible to give and serve all notices to members of this organization. He or she must be the official custodian of the records and seal of the organization. The secretary shall assist in the presentation to the membership at any meetings any communication addressed to him or her as secretary of this organization.
VIII (B.) The treasurer shall have the care and custody of all monies or securities belonging to the organization. The treasurer and caretaker treasurer are responsible for such monies or securities of the organization. He or she shall operate at his or her discretion as long as the monetary exchange required does not exceed $200 (two hundred dollars); if it exceeds $200 (two hundred dollars) the treasurer or caretaker treasurer shall immediately seek approval of the full board of directors. It is expected that the treasurer keep meticulous records of all financial matter entrusted to his or her care and be able to present said records at any and all board meetings. The treasurer is also responsible for advising the board of directors on all board matters concerning the legality and fiscal soundness of all financial investments and expenditures. He or she must be one of the officers who sign checks or drafts of the organization. No special fund may be set aside that shall make it unnecessary for the treasurer to sign the checks issued upon it. He or she shall exercise all duties incident to the office of treasurer.
VIII (C.) The caretaker treasurer must be a caretaker of the organization. He or she must be one of the officers who sign checks or drafts of the organization. He or she shall operate at his or her discretion as long as the monetary exchange required does not exceed $200 (two hundred dollars); if it exceeds $200 (two hundred dollars) the caretaker treasurer shall immediately seek approval of the full board of directors. The caretaker treasurer reports all of his or her expenditures for the organization back to the treasurer.
Article XI of the by-laws of the corporation are amended to read in its entirety as set forth below:
Article XI Dues:
The dues of this organization shall be $25 (twenty five dollars) per annum and shall be payable whenever the individual wishes to begin membership. The membership year runs from November 1st to the following October 31st. Membership begins when the dues are received and the secretary enters the individual’s name onto the membership roles.
The foregoing amendment of the Bylaws is in conformity with the Bylaws of the Deeply Rooted organization, and is now in full force and effect.
IN WITNESS WHEREOF, I have executed this Amendment to Bylaws and affixed the seal of the Deeply Rooted Organization on the day of March 22nd, 2009.
Shahara Falk-LeFay
Secretary of Deeply Rooted
